SubPacket
Specialty-trade subs: your pay app shouldn’t eat up your office’s week.
Monthly billing takes hours to assemble. A missing document or mismatched amount can push your billing into next month.
Your crew did the work. Now your office has to pull together the schedule of values, change orders, stored materials, lien waivers, and backup documents — all in the format your GC requires.
SubPacket handles the packet assembly.
We take the figures you provide and certify, organize the required forms and attachments, and deliver a complete packet for you to review, approve, and submit before your GC’s cutoff.
You own the numbers. You approve the packet. We handle the paperwork.
Every GC wants the pay app done a little differently.
The schedule of values doesn’t match the latest change orders, and someone has to track down the difference.
The lien waiver amount is wrong, a backup document is missing, or the stored-materials paperwork isn’t attached.
Your PM has the job details. Your office has the billing deadline. Getting everything together takes more chasing than it should.
A packet gets kicked back near cutoff, and you’re scrambling to fix it before billing closes.
The work is hard enough. The paperwork shouldn’t be another job.
How SubPacket works
Send us your last packet and your GC’s instructions.
Send your most recent pay application, the GC’s billing requirements, and the forms you’re expected to use.
We look at how your project is billed, what backup is required, and where the paperwork needs to match.
We build your billing setup.
We organize your schedule of values, map the GC’s forms, and build a billing calendar around the required cutoffs.
For Texas projects, we also flag potential notice dates for your review. We don’t determine legal deadlines or give legal advice.
Your monthly packet arrives ready for your review and submission.
Each billing cycle, you send your updated figures, change orders, stored-materials information, and required backup.
We assemble the pay app, line up the supporting documents, and return the packet in the required format.
You check the figures, approve the paperwork, and submit it to your GC.
No sharing portal passwords. No handing over certification of your billing.
Start with a free Billing Packet Leak Check
Before you pay us anything, see where your last packet may be getting hung up.
Email us your most recent pay application and your GC’s billing instructions.
We’ll review the packet against those instructions and send you a scored gap report showing:
Get Your Free Billing Packet Leak CheckJust email your last pay app and the GC’s billing instructions.
- Missing paperwork: Required forms, backup documents, or attachments that appear to be absent.
- Mismatched information: Amounts, schedules, or supporting documents that don’t appear to line up.
- Possible rejection points: Items that may cause the GC to return the packet for correction.
- What to fix: A plain-English list of items for your team to review before the next submission.
You’ll get the report by email within 3 business days.
No sales call. No portal access. No obligation to hire us.
The check is based on the documents you provide and isn’t a guarantee that a GC will accept a packet.
Simple pricing. Pay for the projects you’re billing.
Project Kickoff
$299 one-time per project
We get the project organized for monthly billing.
Includes:
- Schedule-of-values setup using your figures
- GC billing form mapping
- Document and attachment checklist built from your GC’s instructions
- Billing calendar with GC cutoffs
- Potential Texas notice dates flagged for your review
Best for: A new project or a job where the billing paperwork needs to be organized.
Start a Project KickoffMonthly Packet
$349/month per active project
We assemble the monthly pay application from the figures and documents your team supplies.
Includes:
- Schedule-of-values billing updates
- Approved change-order information you supply
- Stored-materials documentation, when applicable
- Lien waiver forms matched to the billing amount you provide
- Required backup documents and attachments
- Packet assembled to the GC’s supplied instructions
Delivery: Ready for your review and submission 5 business days before your GC’s cutoff, provided your required inputs arrive on time.
You review, approve, and submit the packet.
Between projects? Pause the monthly service. You’re billed for active projects, not idle ones.
Get Monthly Packet SupportFinal Retainage Packet
$750 per project
Closeout paperwork has its own set of requirements. We help assemble the final retainage billing packet so your office isn’t rebuilding everything at the end of the job.
Includes:
- Final retainage payment application assembly
- Final billing figures supplied and certified by your team
- Required final waiver forms and supporting documents
- Consent of surety, when your GC requires it (supplied by your team)
- Warranty and closeout documents you supply, assembled to the GC’s checklist
- GC-required backup paperwork supplied by your team
Final packet organized for your review, approval, and submission
We prepare the paperwork. Your team confirms the amounts and handles submission.
We don’t promise retainage release, payment timing, or lien outcomes.
Request a Final Retainage PacketWhat we never do
We never certify your numbers.
Your company supplies, verifies, and certifies all billing figures. We assemble the documents from those figures. We do not independently verify the work performed or amounts earned.
We never log into your GC portals.
We don’t need your Textura, GCPay, Procore, or other portal credentials. We prepare the paperwork for your team to submit.
We never file liens or give legal advice.
We can flag potential Texas notice dates for your review, but we don’t determine your legal rights, prepare or file liens, send statutory notices, or advise you on legal deadlines. Your attorney handles legal questions.
You approve every packet.
Nothing goes to a GC without your review and approval. Your company remains responsible for the figures, certifications, signatures, and submission.
Our on-time delivery guarantee
If we miss our committed delivery date, that month’s packet is free.
When you’ve provided the required inputs on time, we commit to delivering your monthly packet ready for review and submission 5 business days before your GC’s cutoff.
If we miss that date, you don’t pay for that month’s packet.
That’s our process guarantee.
It isn’t a promise that your GC will accept the packet, approve the billing, or pay by a particular date.
We stand behind the work and the delivery date we control.
Founding firms: your first Project Kickoff is on us.
We’re opening SubPacket to our first 6 firms.
Those firms get the $299 Project Kickoff fee waived on their first project.
You get the same schedule-of-values setup, GC form mapping, and billing calendar without the usual Kickoff charge.
Monthly Packet and Final Retainage Packet pricing remain unchanged.
We’re starting with a small group so we can work closely with each firm’s billing requirements while establishing the service.
No made-up track record. No promise that your GC will approve anything. Just a defined service, clear prices, and paperwork assembled for your review.
Get Your Free Billing Packet Leak CheckFrequently asked questions
What do you need from us each month?
Your updated billing figures, schedule-of-values information, approved change orders, stored-materials information where applicable, required backup documents, and any new GC instructions.
You also confirm the billing cutoff and certify the figures you’re submitting.
We use that information to assemble the packet. We don’t create or certify quantities, percentages complete, or amounts owed on your behalf.
What if our GC uses Textura, GCPay, or Procore?
That’s fine, with a clear boundary.
We use the billing instructions and applicable forms you provide to prepare the supporting packet for your team.
We do not log into those systems, enter billing on your behalf, or press Submit.
If your GC requires information to be entered directly into a portal, that entry stays with your team.
Who checks the numbers?
Your company does.
We look for apparent mismatches between the figures, forms, and supporting paperwork you’ve supplied. But we don’t independently verify job progress, quantities installed, contract balances, or the accuracy of the underlying figures.
Your authorized person checks and certifies the numbers before submission.
Can we pause between jobs?
Yes.
The Monthly Packet service is billed per active project. When a project is no longer in active monthly billing, you can pause that service between projects.
You’re not required to keep paying the monthly project fee while waiting for another job.
What if our GC changes the forms or billing instructions?
Send us the updated requirements.
We’ll review what changed and identify what needs to be reflected in the packet. Your team remains responsible for confirming the current GC requirements and providing the necessary figures and documents.
We don’t guarantee GC acceptance, but the packet is assembled against the instructions you supply.
What does the free Billing Packet Leak Check commit us to?
Nothing.
You send your most recent pay app and the GC’s billing instructions.
We send back a scored gap report within 3 business days.
You can use the findings yourself, hand them to your office manager, or ask us to handle future packet assembly.
No call required. No contract. No obligation to purchase.
Get your next pay app off the assembly pile.
Start with the packet you’ve already submitted.
You don’t need to change how you run your jobs. You don’t need another portal. And you don’t need to hand over control of your billing.
Just send us your most recent pay application and your GC’s billing instructions.
We’ll show you what’s missing, what doesn’t appear to match, and what may need attention before your next cutoff.
Free Billing Packet Leak Check. Delivered by email within 3 business days.
Get Your Free Billing Packet Leak CheckNo call. No commitment. Just a clearer picture of your billing paperwork.
SubPacket — We assemble the packet. You approve and submit it.